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Permanent Records

Understanding Your High School Permanent Record

A High School Student Permanent Record is a very valuable educational record that delineates a student’s academic achievement throughout the high school years from grades 9 through 12. It contains biographical information about the student that includes name, address, DOE 9 digit identification number, official class, date of birth, parent name, counselor name and grade level which is determined by the number of credits that the student earned. Grade level is NOT determined by age or number of years in the school.

All final grades will be entered as part of your permanent academic record! Be sure to earn a grade that you will be proud of and will work for you towards graduation and into college!

The permanent record is divided into sections for each academic area, as well as an exam summary at the bottom of the page. All information regarding that course is written in one line across the column.

In each academic subject area, the year and term that the course was taken is indicated. For example:

  • 2010/1 means that the course was taken in the first term (Sept – Jan. 31st) of the 2010-2011 school year.
  • 2010/2 means the second term (Feb – June) of academic year 2010-2011
  • 2011/7 means summer school (July-August) of the academic year 2010-2011.
  • 28Q620 is the DBN code for Thomas Edison High School. These codes indicate the school in which the course was taken.
  • E1 is an example of a course code, the actual title of the course is written next to this code. In this case, it is English 1 and the actual mark for this student was 100! The next piece of information is the teacher’s name.
  • Followed by a credit designation 1.00 / 1.00 means that the student earned 1.00 credit and the value of the course is 1.0 credit. If the student did not pass the course then the indication would be 1.00 / 0.00.
Each term, another course that the student took in that subject area is listed. Each section reflects the total credits earned for that academic area to date. Also indicated, are the student’s subject area average and the total number of credits earned in that particular subject.